Arenas & venues
Self-Serve Loading Dock Scheduling for Arena Managers.
Move away from shared Google Sheets and chaotic group texts. Give touring road crews a self-serve booking link, mapped staging, and instantaneous QR verification at the gate.
Product preview
Walk the full vendor loop
Auto-playing vendor pass — same flow as the live demo. No real texts are sent.
Auto-playing preview of the Gate Booker vendor SMS and QR pass flow. No real texts are sent.
Simulating a vendor SMS pass…
Auto-play · No SMS sent
Matches the interactive demo look — loops automatically
Why this workflow matters
Arena docks need more than a shared Google Sheet
Tour management, venue ops, and security each keep a copy of the load-in grid. The moment one truck slips, every other row is fiction. Gate Booker publishes one capacity calendar, lets crews self-book, and gives supervisors a scannable pass at the freight entrance.
Built for visiting tours, not permanent carriers
Road crews change city to city. They will not finish a two-week onboarding portal for a single stop. Share one link, verify QR at the gate, and keep the bowl’s service road clear for the next window.
Key capabilities
Web booking, optional SMS, and QR gate check-in for live-event docks.
Retire the shared sheet
Stop version drift between tour management, venue ops, and security group chats.
Dedicated arrival windows
Give touring road crews real capacity slots instead of a free-for-all at the freight entrance.
Instant QR verification
Gate supervisors scan passes and confirm the truck is in the mapped staging zone.
Text when it matters
Optional SMS confirmations keep drivers in sync without another email thread.
How it works
Built for production managers, festival directors, and arena dock masters — from one dispatch link to a verified arrival at a temporary gate.
- Step 1
Map your staging zone
Drop a pin on your venue map and draw the temporary staging area — one capacity calendar for every independent vendor.
- Step 2
Send one scheduling link
Share a single link with caterers, AV, staging, and every independent vendor. No spreadsheets, no group texts.
- Step 3
Vendors claim on the web
Drivers open the link, pick a slot, enter their plate — no app download, no account. With SMS consent, confirmation and QR arrive by text.
- Step 4
Check in at the gate
Vendors tap I’m here for a one-shot zone check, then supervisors scan QR at the gate.
Frequently asked questions
- Will this replace our existing security gate process?
- Gate Booker complements security: supervisors still control access. The product proves the booking and staging-zone check so you are not negotiating arrivals from a stale spreadsheet.
- Can multiple shows share the same dock map?
- Yes. Reuse the mapped staging layout across shows and adjust capacity windows per event calendar.
Related arena workflows
Ready to end the dock gridlock?
Drop a pin, send one link, and let vendors claim slots on the web — no app, no accounts, no 9 AM pile-up. Optional SMS when messaging is enabled.