Music festivals
Eliminate Load-In Gridlock at Your Next Festival.
Coordinate dozens of un-onboarded vendors — staging, sound, pyro, catering — with one SMS scheduling link. Map temporary staging areas and prevent truck pile-ups on public roads.
Product preview
Walk the full vendor loop
Auto-playing vendor pass — same flow as the live demo. No real texts are sent.
Auto-playing preview of the Gate Booker vendor SMS and QR pass flow. No real texts are sent.
Simulating a vendor SMS pass…
Auto-play · No SMS sent
Matches the interactive demo look — loops automatically
Why this workflow matters
Festival docks are not warehouse docks
Build week stacks independent vendors who will never complete a carrier portal. When soft goods, PA towers, and catering land in the same hour, public roads absorb the overflow. Gate Booker maps the perimeter, publishes capacity, and lets each vendor self-book without another WhatsApp thread.
Keep the county road clear on load-in day
Staggered arrivals plus optional SMS late replies cut the idle line outside the fence. Gate supervisors scan QR passes and confirm trucks are inside the mapped staging area before they roll to the bay.
Key capabilities
Web booking, optional SMS, and QR gate check-in for live-event docks.
One link for every vendor
Staging, sound, pyro, catering, and merch book themselves — no corporate carrier accounts.
Temporary staging maps
Pin perimeter gates and laydown areas so trucks never dump onto public roads by default.
SMS-native confirmations
Optional text confirmations and QR passes for drivers who will not open an email on load-in day.
Staggered arrival windows
Staggered capacity keeps the freight gate moving and the county road clear of idle trucks.
How it works
Built for production managers, festival directors, and arena dock masters — from one dispatch link to a verified arrival at a temporary gate.
- Step 1
Map your staging zone
Drop a pin on your venue map and draw the temporary staging area — one capacity calendar for every independent vendor.
- Step 2
Send one scheduling link
Share a single link with caterers, AV, staging, and every independent vendor. No spreadsheets, no group texts.
- Step 3
Vendors claim on the web
Drivers open the link, pick a slot, enter their plate — no app download, no account. With SMS consent, confirmation and QR arrive by text.
- Step 4
Check in at the gate
Vendors tap I’m here for a one-shot zone check, then supervisors scan QR at the gate.
Frequently asked questions
- Can we run multiple festival days on one site?
- Yes. Capacity calendars cover build, show, and strike windows on the same mapped site. Duplicate day patterns or adjust capacity per day as the production schedule changes.
- What if a pyro or catering truck is late?
- Drivers mark late from the manage link (or by text when SMS is enabled). Coordinators see the bump on the dock board and can free the next slot without rewriting a spreadsheet.
Related festival workflows
Ready to end the dock gridlock?
Drop a pin, send one link, and let vendors claim slots on the web — no app, no accounts, no 9 AM pile-up. Optional SMS when messaging is enabled.