Calendly for your loading dock
Live entertainment load-ins without the dock nightmare
Nightmare at load-in: AV, decorators, and three catering trucks all hit the same dock at 9 AM. GateBooker is Calendly for your loading dock — drop a pin on the venue map, set 30-minute windows, send one link to every vendor. They claim via SMS, you scan at the gate.
12K+
Entertainment slots booked monthly
40%
Less dock wait at load-in
500+
Venues & festivals
98%
On-time vendor arrivals
See the full flow in 60 seconds
Interactive demo — drop a pin, share a link, book a slot, verify at the gate.
Launch interactive demoTrusted by venues, production teams, and site coordinators
How it works
Calendly for your loading dock — from one coordinator link to verified arrivals in minutes.
- Step 1
Pin your loading dock
Drop a pin on your venue map, set 30-minute arrival windows, and define staging bays — one calendar for every vendor.
- Step 2
Send one scheduling link
Share a single link with caterers, AV, staging, and every independent vendor. No spreadsheets, no group texts.
- Step 3
Vendors claim via SMS
Drivers click the link, pick a slot, enter their plate — no app download, no account. Confirmation + QR code arrives by text.
- Step 4
Scan at the gate
Gate supervisors scan plate or QR with their phone, verify instantly, and point trucks to the right bay. Traffic keeps moving.
Built for friction-free vendor coordination
Vendors book via SMS and web link. Coordinators and gate supervisors run the show.
Festival & arena load-ins
AV, staging, catering, and decor trucks each get a 30-minute window — one link, no dock fight at 9 AM.
Build, show & strike phases
Separate arrival calendars for load-in, show day, and strike — capacity-aware across multi-day events.
SMS + QR for every vendor
Drivers claim slots via text link, enter their plate, and get a QR pass — no app, no account.
Live gate monitoring
Supervisors scan at the truck gate and see who's running late before the dock backs up.
Vendors become organizers
Smooth load-in experience spreads — vendors adopt GateBooker for their own events with new vendor networks.
For coordinators & gate supervisors
Mobile app for your gate team — not your vendors
Vendors never download an app. Gate supervisors scan QR passes and verify plates from iOS and Android at the truck gate.
Ready to end the dock gridlock?
Drop a pin, send one link, and let vendors claim slots via SMS — no app, no accounts, no 9 AM pile-up.